Purpose of the Organization Committee
The Organization Committee plays a key role in keeping the board, committees, staff, and program-of-work in good shape by attracting people and money to the organization. To succeed this committee must take responsibility for managing the financial and logistical aspects of the Main Street Program’s organization by:
- Raising money for projects & administration from donations & sponsorships
- Managing staff & volunteers by recruiting people, supervising them, and rewarding good work
- Promoting the program to downtown interests & the public
- Managing finances by developing good accounting procedures
The Organization Committee’s responsibilities specifically include the following:
- Planning and conducting annual fund-raising activities for the Main Street program and ensureing that adequate funding is in place at all times.
- Organizing and conducting an annual nomination program for the Board of Directors
- Organizing and conducting an annual membership drive
- Allocating funds for organizational activities in accordance with the Main Street program’s annual work plan and budget
- Working toward building new sources of funding for a portion of the program’s total annual budget
- Helping the Design, Promotion, and Economic Restructuring committees recruit new members
- Promoting the development of a strong volunteer network within the Main Street program
- Encouraging leadership development within the Main Street program
- Acquainting new board and committee members with the Main Street program’s goals, activities, policies, & procedures
The Organization Committee works with the Town of Denton, the Main Street Manager, local businesses, property owners, residents, and other community stakeholders to facilitate a broad base of support for the Downtown Denton Main Street program in an effort to retain, promote, and attract Downtown business. The committee also manages the coordination of DDMS volunteer, membership, & fundraising programs; focuses on instituting appropriate DDMS policies and procedures, including those that address the responsible management of financial, personnel, & physical resources; and develops long term resource and communication plans.
Individuals interested in joining the Committee are invited to attend a meeting as a guest, after which a follow up discussion with the Chair will determine if their skills/background are best suited to fill a vacant committee seat. A confirmation letter will be sent to new committee members that will include committee guidelines and orientation information.
Notice of the place, day, and hour of every regular and special meeting shall be given to each committee member by e-mail at least 2 days before the time set for the meeting.
At meetings a quorum shall consist of at least 3 committee members, present in person.
Decisions of the Organization Committee are subject to approval by the Board and should be in keeping with the Board’s annual goals and priorities.
The Committee may discuss issues outside the context of a meeting by means of telephone, e-mail, or other communication.
Guests may attend Committee meetings by notifying the Committee Chair and should ask to be put on the agenda if they wish to address a particular issue.
All new members of the Organization Committee shall participate in an orientation program familiarizing themselves with the goals and objectives of the Committee and the Organization.